DCC Regulation

FACULTY AND EXECUTIVE ADMINISTRATOR CONTRACT RENEWALS

SECTION ONE: PURPOSE

1.01 The purpose of this regulation is to outline procedures for contract renewals for Executive Administrators.

SECTION TWO: APPLICABILITY

2.01 This regulation applies to all contracted employees of the College District.

SECTION THREE: DEFINITIONS

3.01 “Contract renewal” means the act of making an agreement to continue employment for an agreed period of time following the end date of the current contract or during the term of the current contract.

“Executive Administrator” means an employee at or above the executive level, such as Vice President, Executive Director, or other administrative equivalent.

“Days” shall mean College District business days unless otherwise noted.

SECTION FOUR: COLLEGE DISTRICT PROCESS

4.01 Executive Administrator Contract Renewals

The President or designee shall endeavor to provide written notice of non-renewal to affected administrators at least thirty (30) days prior to the expiration of the contract. The timeline in this regulation is not contractual in nature but merely provided to promote an orderly and fair process. In rare circumstances, the President or designee may find it necessary to reverse a previous decision to renew a contract.

The College District reserves the right to revoke a proposed renewal any time before the employee and the College District have signed a new contract.

If the President fails to provide either a new contract or written notice of non-renewal, then the affected Executive Administrator will continue to be employed but shall have the status of an at-will employee.

The Vice President of Business Affairs is responsible for reviewing and updating this regulation. Policy reviews are made in accordance with the Office of Institutional Effectiveness Policy Tracking document.

Document History

Adopted: 02/2023

Reviewed 08/2025